The process of hiring a new employee can be both exciting and daunting. On the one hand, you’re searching for someone new and qualified to add to the vibrancy of your organization. On the other hand, there are other factors to consider, from paperwork, training, and finding the right candidate.
These factors can make the hiring process complex. With so much to consider, it can be easy to overlook one of the most essential tools for every successful recruitment: a hiring process checklist.
The Hiring Process Checklist
Before you even begin the hiring process, it’s crucial to have a clear idea of what you’re looking for in a candidate. This means identifying the skills and qualities essential for success in the role, as well as any other criteria important to your organization. Once you have a clear idea of what you’re looking for, you can start recruiting.
Make sure you have all of the following in place:
- A recruitment strategy – This involves identifying the best channels for reaching potential candidates, such as social media and job boards.
- A job posting – Your job posting should clearly outline the responsibilities and requirements of the role, as well as any required qualifications or experience. You must ensure the job descriptions are properly written and reflect the job seekers you want to hire.
- An applicant tracking system – Applicant tracking systems can help you quickly and efficiently sort through resumes so you can find the most qualified candidates.
- Prepared interview questions – Your or your recruiter should ask various questions to better understand the candidate’s skills, experience, and personality. Ask interview questions that are appropriate and specific to the job requirements to make sure that the candidate has the skills required to perform the job successfully.
- Background checks and References – Once the candidate is selected, the recruiter should conduct a reference check to verify the candidate’s employment history and get feedback from previous employers.
Keeping a checklist of your hiring process steps will make things go much smoother as you proceed to onboarding and training.
The Onboarding Process
Once the candidate has accepted your job offer, it’s time for the most crucial part of recruitment: the onboarding process. Having a solid onboarding process is essential for any hiring manager. It is the set of steps and procedures that a company uses to integrate new employees into the organization. The onboarding process aims to ensure the new hire feels welcome, sets clear expectations for the role, and provides training and resources for the new hire to succeed in their role.
Paperwork
One of the most confusing and time-consuming parts of recruitment is getting all the proper paperwork in order. The exact paperwork required for the onboarding process can vary depending on the employer, the position being filled, and the location of the employer. These forms can be broken down into four categories:
- Legal Forms – These forms require personal information about the employee, such as their full name, address, phone number, date of birth, and social insurance number (SIN). These forms also include offer letters and permanent residence forms for non-Canadian citizens.
- Job-Specific Documents – These documents will include an employee handbook and employment contract that regulates their roles and responsibilities.
- Company-Specific Documents – These may include union forms, organizational charts, and other information about the company.
- Payroll and Benefits Documents – These forms include direct deposit forms, tax forms, and insurance forms.
Training
When training your new employee, you want to ensure they have the resources they need to do their job well, such as an employee handbook, company policies, and any references they might need to do their work. You want your employees to be confident in their work, and by providing them with good training, you can even give them opportunities to advance and grow.
The Importance of Check-Ins
Check-ins are crucial for employee communication and retention. Regular check-ins will allow you to gain feedback on any issues or concerns early on so that you can address them.
When conducting check-ins with your team members, make sure that you schedule them regularly. This might look like a bi-weekly or monthly employee feedback survey with a series of open-ended questions on them. This also might look like a meeting where you sit with the new hire and discuss feedback.
Shelley Tobin’s Online HR Essentials Course
Now you’re equipped with the knowledge of everything you need in place for the onboarding process. If you’d like more help getting started and a step-by-step process to create your own hiring checklist, my Hiring Essentials course is what you need. You’ll be equipped with many helpful tools, including an applicant tracking system, HR compliance resources, applicant assessment tools, and so much more. This is the HR course you need to grow your business.
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